Submission of representations by Govemment servants

Copy of Memo No F.No.I1013/4/20I&Estt. (A) dated 19.4.2010 of Department of Personnal and Training.

Subject : Subject : Central Civil Services (Conduct) Rules, 1964 - Submission of representations by Govemment servants - instructions regarding

The undersigned is directed to refer to this Department's O.M. No. 11013/7/99-Estt. (A) dated 01.11.1999 on the abovementioned subject which indicates that the categories of representations from Govemment servants on service matters have been broadly identified as follows :-

(i) Representations/complaints regarding non-payment of salary/ allowances or other Issues.
(ii) Representations on other service matters.
(iii) Representations against the orders of the immediate official superior authority; and
(iv) Appeals and petitions under statutory rules and orders (such as Central Civil Services (Classification, Control and Appeal) Rules, 1965 and the petition instructions.
(Apart from the above, sometimes, Govemment servants also submit advance copy of their representations to the authorities higher than the appropriateICompetent Authority.)

2. Necessary guidelines to deal with such representations are contained in the aforesaid O.M. which are to be followed by the administrative authorities. However, it is observed that some officials resort to the practice of sending repeated representations on the same issue which involves repeated examination of the same issue and bogs down the official machinery to the detriment of consid6ration of more important and time-bound issues. The matter has been considered by this Department. It needs to be emphasized that Govemment servants should desist from making frequent and numerous representations on the same issue. The second representation on the same issue will be examined only if it contains any fresh points regarding new developments or facts having a bearing on the issue. It has been decided that when representations have already been considered and replied, further representations exceeding two on the same issue will henceforth be ignored. A Government servant may make a representation to an authority higher than the lowest competent authority only when he is able to establish that all the points or submissions made therein have not been fully and properly considered by his immediate official superior, or the Head of Office concerned or such other authority at the lowest level competent to deal with the matter. Government servants should desist from prematurely addressing the higher authorities.

3. All the MinistriesIDepartments are requested to bring the above guidelines for the notice of all concerned for information and compliance

Source : Department of Personnal and Training Memo dated 19.4.2010

Collection of Tamilnadu Electricity Bills extended to 50 more post offices in Chennai City

Tamilnadu Postal Circle has entered into an agreement with Tamilnadu Electricity Board, Chennai whereby, Low Tension consumers of Tamilnadu Electricity Board in Chennai can pay their Electricity Bills through select Post Offices in Chennai.
A consumer residing in any part of Chennai Metro, can approach any of the identified post office to pay the electricity bill amount. The bill collection process is done by Online E-payment facility provided by the Department of Posts in coordination with Tamilnadu Electricity Board. For this service, the consumer will pay Rs.5/- per bill as service charges to the Department of Posts.
This facility was introduced on 1st March 2010. Initially, the facility was available at Anna Road Head Post Office and Anna Nagar Post Office.
Presently, TNEB Bill Collection facility has been extended to 48 more post offices across Chennai Metro, with effect from 1st May 2010.
Source : http://tamilnadupost.nic.in

Postal agent held for duping client of Rs 6.6 lakh

KOLKATA: A 53-year-old woman has been arrested by Regent Park police on Monday for duping an employee of the US Cultural Office of Rs 6.6 lakh. Mridula Roy, the accused, works as an agent of post & telegraph department and allegedly withdrew Pulak Ranjan Pattanayak's money from his monthly income scheme account with forged papers. Preliminary probe hinted that an official of the P&T department is also involved in the forgery.

Police said Pattanayak, an employee of US Cultural Office had a MIS account at Purba Putiari Post Office. "It was a six-year scheme and he was supposed to withdraw the maturity amount in March 2010," said a police officer.

In February, Pattanayak applied to the post office, stating that he wanted the amount in cheque. The sub-post master of Purba Putiari countersigned it, mentioning the amount.

Finally, when Pattanayak went to withdraw the money, he was informed that his amount had been withdrawn a year ago. The officials refused to divulge any detail. They, however, could not reply how without his signature or valid approval the cheque was issued a year ago.

Realising that he had been duped, Pattanayak contacted Mridula, who used to deposit the monthly amount. "The pass book of my account was also with her. After a lot of cajoling, she confessed that she had withdrawn the amount fraudulently and gave me a written confession," said Pattanayak.

He lodged a complaint with Regent Park police station and Mridula was arrested.

During interrogation Mridula hinted that some officials of the post office are involved in the racket. Police said the previous sub-postmaster of the post office could have played a crucial role in the case.

India Post is on Twitter

New Delhi : The Department of Posts, one of India's oldest establishments, has become the first government organisation to be on the social networking site Twitter. Tilted ‘PostOfficeIndia,' the DoP's page already has around 200 followers, from both India and abroad, in less than two months of its operations.
As part of its new business strategy, the DoP wants to leverage this unique medium to promote its business, as is being done by leading food chains and other firms in the U.S. and Europe. Though some senior DoP officials are currently managing the web page, soon it plans to have a dedicated team of people to answer queries of followers and paste latest promotions and programmes of the department. It also plans to have sub-categories for various users such as business users, foreigners and have posts State and region-wise.
SMS tracking
It all began with the DoP posting information about new schemes for users. It posted links to its website telling users how they could calculate postage tariffs or know pin codes of their respective areas. Then recently, the DoP launched SMS tracking facility for Speed Post shipments and told people how they could make use of it.
Similarly, through Twitter, the DoP has already started an awareness campaign for India's biggest-ever stamp show that will be held in Delhi next February. It has also been sending messages to people who want to partner DoP in various projects or apply for some tender. Followers have also been making complaints and giving feedback about how to improve the functioning of the department.
Boon to philatelists
DoP's Twitter page is also proving to be a boon for those who pursue philately as a hobby, as it has been informing people about limited edition stamps that India Post issues from time to time. “Welcome to the amazing world of the great magician P.C. Sorcar” read a ‘tweet', asking people to get India Post's commemorative postage on the magician. Through another message – India Post greets you on Earth Day! Let's spare a thought for the future of the planet. Let's all join to put together sustainable lifestyles — it is trying to send social messages and connect with those on Twitter.
Senior DoP officials are excited by the initial response from its followers. “Wow, Indian Post is on twitter...that's great to hear” wrote one Indian follower, while a few foreign nationals have also shown interest in India Post's Twitter postings. The DoP has been taking special initiatives for foreigners. For instance, during the recent Pushkar festival in Rajasthan, which is very popular among foreigners, it informed tourists about the post office near the fair where special arrangements were made for sending mails and parcels, which received good response.
Source : The Hindu

Model Recruitment Rules for Group 'C' posts in Pay Band-I, with Grade Pay of Rs.1800/- (pre-revised Group 'D' Posts)

Extract of Department of Personnel and Training Memo No. AB-140171612009-Estl(RR) dated 30.4.2010

Sub : Model Recruitment Rules for Group 'C' posts in Pay Band-I, with Grade Pay of Rs.1800/- (pre-revised Group'D' posts)

The 61h CPC recommended that all Group 'D' posts in the Government will stand upgraded to Group 'C', Pay Band-I with Grade Pay of Rs.1800, along with the incumbents (after suitable training, wherever required). The other recommendations of the Commission, in this regard include:

(i) There will be no further recruitment in Group 'D'.
(ii) The existing Group 'D' posts will be placed in Group 'C' Pay Band-I with Grade Pay of Rs.1800.
(iii) The minimum qualification for appointment to this level will be either loth pass or IT1 equivalent
(iv) Multi- skilling, with one employee performing jobs hitherto performed by different Group 'D' employees.
(v) Common Designation for these posts.

Their duties would broadly include:

a) Physical Maintenance of records of the Section.
b) General cleanliness & upkeep of the Sectionl Unit.
c) Carrying of files & other papers within the building.
d) Photocopying, sending of FAX etc.
e) Other non-clerical work in the Sectionl Unit.
f) Assisting in routine office work like diary, despatch etc., including on computer
g) Delivering of dak (outside the building).
h) Watch & ward duties.
i) Opening & closing of rooms.
j) Cleaning of rooms.
k) Dusting of furniture etc.
1) Cleaning of building, fixtures etc
m) Work related to his IT1 qualifications, if it exists.
n) Driving of vehicles, if in possession of valid driving licence.
o) Upkeep of parks, lawns, potted plants etc.
p) Any other work assigned by the superior authority.

NOTE: The above list of duties is only illustrative and not exhaustive. Ministries1 Departments may add to the list, duties of similar nature ordinarily performed by officials at this level.

Office Memorandum dated 30.4.2010